Choosing the right event management software can make or break a summit—especially when you’re handling both hybrid and in-person formats. Organizers today need tools that handle registrations, live streaming, networking, and analytics, all in one place. But with so many options, where do you start? This guide breaks down the best platforms for beginners, highlighting what matters most for smooth, professional events.
What Makes Great Event Management Software?
Not every platform is built for hybrid and in-person summits. Here’s what to look for:
- Easy registration and ticketing for both virtual and onsite guests.
- Live streaming integration for hybrid audiences.
- Networking features like chat, video calls, and meeting scheduling.
- Onsite tools such as badge printing and attendance tracking.
- Analytics to measure success.
- Customization so your branding stands out.
Top Event Management Software For Hybrid And In-person Summits
Let’s compare the most trusted platforms for 2024. Each tool below is widely used by summit organizers and offers beginner-friendly interfaces.
1. Cvent
Cvent is a leader in the event space. It supports large hybrid and in-person summits with features like onsite check-in, mobile apps, and live engagement tools. Cvent’s analytics dashboard helps you see attendee behavior in real time.
2. Eventmobi
EventMobi is known for ease of use. It blends registration, event apps, and interactive features like polls. It’s ideal for beginners thanks to its drag-and-drop agenda builder.
3. Whova
Whova stands out for networking. Attendees can connect via group chats, community boards, and in-app messaging. It’s also great for managing sponsors and exhibitors.
4. Hopin
Hopin is strong for hybrid events. It offers live sessions, expo areas, and networking lounges. Organizers can stream to thousands while supporting in-person elements.
5. Bizzabo
Bizzabo combines a customizable event website, mobile app, and onsite management tools. It’s popular for its robust analytics and attendee engagement features.
6. Splash
Splash is perfect for branded experiences. It focuses on registration, guest lists, and automated follow-ups. Splash is best for small-to-midsize summits.
7. Aventri (now Stova)
Aventri provides end-to-end solutions: registration, venue sourcing, onsite check-in, and audience engagement. It’s used by many global conferences.
8. Airmeet
Airmeet delivers strong networking with virtual tables and social lounges. Organizers can easily switch between hybrid and in-person formats.
9. Socio (by Webex)
Socio handles complex summits with multi-track agendas, live polling, and QR code check-in. It’s backed by Cisco, making it stable for large audiences.
10. Accelevents
Accelevents offers affordable pricing and flexible ticketing. It’s easy to set up, with tools for live streaming, expo management, and analytics.
Quick Comparison: Key Features
Here’s a quick look at how some of the top platforms stack up on important features:
| Software | Hybrid Support | Networking Tools | Analytics | Branding |
|---|---|---|---|---|
| Cvent | Yes | Good | Advanced | Strong |
| EventMobi | Yes | Moderate | Good | Good |
| Whova | Yes | Excellent | Moderate | Moderate |
| Hopin | Yes | Good | Good | Strong |
Price Comparison
Budget is a key concern. Here’s how starting prices for popular tools compare (as of 2024):
| Software | Starting Price | Free Trial |
|---|---|---|
| EventMobi | $1,500/event | No |
| Whova | $999/event | Yes |
| Hopin | $99/month | Yes |
| Accelevents | $500/event | Yes |
Two Insights Beginners Often Miss
First, onsite tools like badge printing or QR check-in are not standard—always check if they’re included. Second, integration with CRMs (like Salesforce) can save hours on data entry after your summit.
Mistakes To Avoid
- Ignoring attendee experience: Platforms with poor networking can reduce engagement.
- Overlooking support: Choose software with 24/7 help, especially if you’re new.
For more details on event software trends, see the Professional Convention Management Association.
Running a successful hybrid or in-person summit means using tools that fit your needs and skill level. Start with these platforms, test their demos, and don’t hesitate to ask for customer support during setup.
Frequently Asked Questions
What Is Hybrid Event Management Software?
Hybrid event management software helps you organize summits that include both in-person and virtual attendees, offering features like live streaming, networking, and onsite check-in.
Which Platform Is Best For Networking At Summits?
Whova and Airmeet offer strong networking tools, such as group chats, virtual tables, and attendee matchmaking.
Can I Use These Tools For Small Events?
Yes, platforms like Accelevents and Splash work well for smaller summits and are budget-friendly.
How Do I Compare Pricing For Event Software?
Check if the software charges per event, per month, or per attendee. Always ask for a demo and understand what features are included in the base price.
What Support Is Available For Beginners?
Most platforms offer tutorials, live chat, and onboarding help. Look for 24/7 support if your summit is international or runs outside standard hours.
